Once you're in, TrainGrid has three ways to move around: the left sidebar for the main areas, the top header for workspace-level controls, and the command palette for jumping anywhere instantly.
The left sidebar
The sidebar down the left is your main menu, grouped under Training:
- Dashboard — your at-a-glance compliance overview: overall compliance, what's overdue, and what's expiring.
- Training Matrix — a grid of every employee against every course, colour-coded by status. Your live "who's trained on what" spreadsheet.
- Assignments — where you hand training out: the assign wizard.
- Record Completion — the full training list: every record of who was assigned what, when it’s due, and whether it’s done. This is where you record completions, waive requirements, reschedule, attach certificates, and export or print.
- Employees — your people: profiles, training history, and their transcript.
- Courses — your course catalog: what training exists and how it recurs.
- Reports — printable, exportable reports for audits and reviews.
If your role allows it, you'll also see an Organization group with:
- Administration — settings for the whole workspace (members, permissions, locations, departments, and more). Administrators and Managers see this; auditors see it too if they have audit-log access.
Tip: Selecting the TrainGrid logo at the top of the sidebar always brings you back to the Dashboard.
The top header
Running along the top of every screen:
- Organization switcher — the button showing your organization's name (with a building icon) on the left. If you belong to more than one organization, open it to switch between your Workspaces; a checkmark shows which one you're in.
- Search or jump to… — the search box; select it (or press the shortcut) to open the command palette.
- Notifications bell — alerts for things that need attention, such as training coming due. A count appears when you have unread items.
- Theme toggle — the sun/moon button switches between light and dark mode.
- Your account menu — the circle with your initials on the far right. It shows your name, email, and role, plus Keyboard shortcuts, Help — user guide (this document), Contact Support, Reset password (emails you a reset link), a Settings section linking About, Terms of Service, Security, Data protection and the Privacy Policy, and Sign out.
The command palette
The command palette is the fastest way to get anywhere.
- Press Ctrl+K (on Windows) or Cmd+K (on Mac) — or select Search or jump to… in the header.
- Start typing. It searches your employees, your courses, and every page, and offers quick Actions like Assign training…, New course…, or Import employees from CSV… (you'll only see the actions your role permits).
- Use the arrow keys and press Enter to jump straight there.
Keyboard shortcuts
Press ? (the question-mark key) anywhere to open the Keyboard shortcuts dialog. The core shortcuts are:
- Cmd/Ctrl+K — Open the command palette
- Cmd/Ctrl+B — Toggle (collapse or expand) the sidebar
- ? — Show the shortcuts dialog
Tip: Collapsing the sidebar with Cmd/Ctrl+B gives you more room for wide screens like the Training Matrix. When collapsed, hover any icon to see its label.
Light and dark mode
Select the sun/moon button in the header any time to switch between light and dark mode. TrainGrid remembers your choice.